How to request an authorisation or approve a request for an HDEC application on the Online Forms website.
You can ask someone to be associated with your application in a specific capacity (for example, as a locality, a sponsor or a co-investigator).
Before they can take on that role, the person must give their approval to be involved – that is, grant their ‘authorisation’ – using the Online Forms website(external link).
Read about requesting or granting an authorisation in Section 11. Request or grant authorisations in the Online Forms User Manual [PDF, 4.9 MB].
Follow these steps to request or grant an authorisation using the Online Forms website, including if you’re authorising your own study.
|Authorisation type||Single/multiple||Mandatory prior to submission?|
|Coordinating investigator (CI)||single||Yes (unless ‘yes’ at a.3.1)|
|Primary contact person||single|
|Third party performing sponsor’s duties or functions in New Zealand||single||Yes (if ‘yes’ at a.5.3)|
A locality authorisation and HDEC approval can be obtained in any order.
HDEC review (which looks at the ethics of the study as a whole) and locality review (which addresses local research governance issues) are separate processes.
You must still get locality authorisation before your study commences at a locality. This is a standard condition of HDEC approval. Conducting a study at a locality that has not authorised it is a breach of HDEC approval.
Any change to an application invalidates existing authorisations.
For this reason, authorisations should be obtained from other Online Forms users only after all necessary sections in the form have been completed and all supporting documents have been uploaded.
Online Forms users have permanent, read-only access to any applications they authorise. This includes any amendments, progress reports and other ‘post-approval items’ submitted through Online Forms.
For more information, contact the HDEC Secretariat: