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How to apply for HDEC review

Information about how to apply for HDEC review, creating an online account in Online Forms and the documentation to include with your application.

If your study requires Health and Disability Ethics Committees (HDEC) review please follow these steps to complete an online application.

Applying for HDEC review online

What you need to know:

What you need to do:

1. Follow the instructions in the manual

The Online Manual provides an illustrated, step-by-step guide to setting and managing your account and submitting an application.

Refer to the manual for setting up your account, creating a 'project' and answering the screening questions. (The questions will help you work out if you need to apply for HDEC review.)

There's also specific guidance on:

2. Set up an account on the Online Forms website

Your application must be submitted through the New Zealand Online Forms for Research website. Once you have set up your secure, online account you can:

  • answer questions in an online form
  • upload supporting document
  • request and submit electronic signatures from other parties involved in your research
  • track the progress of your application.

3. Check the documentation you need to submit

Check the list of documents required for all applications as well as any additional documents for particular types of study. Refer to the guides to help you complete your application.

Documentation required

All applications must include:

Additional documents required

Additional documents are required for these studies.

Studies not involving a new medicine:

  • Provide evidence of favourable peer review, for example, letter/s from the reviewing body(ies). Such evidence is not mandatory for studies involving new medicines since the Standing Committee on Therapeutic Trials (SCOTT) review will address any issues of scientific validity.
  • Read the guidance on submitting scientific peer review.

Studies involving a new medicine:

  • An investigator’s brochure.

Studies involving participants:

Studies involving surveys or questionnaires:

  • Copies of the surveys or questionnaires.

Commercially sponsored intervention studies:

  • Evidence of the insurance held by the study sponsor
  • The professional indemnity held by the CI.

Previously declined applications:

  • A copy of HDEC’s letter declining the application
  • A cover letter from the CI explaining how the new application addresses the reasons given by HDEC for declining the previous application.

Help with completing your application

Check the guidance for uploading files to the Online Forms website:

If you have questions or require more information on completing an application, you can contact the HDEC Secretariat: